Verbal warnings can be tricky, even if you’re a seasoned leader. You have to hold someone accountable, not too harshly, and get them back on track with their performance. This verbal warning template will help keep your thoughts organized when delivering a verbal warning. It will keep the verbal warning light but address the issue head on. The verbal warning template below will be a roadmap to plug and play just about any performance issue to need to address, and make it easy!
Verbal Warning Example
1. Introduction:
Manager: Hello John, I appreciate your time today. I wanted to chat about your attendance—I want to make sure everyone‘s set up for success.
2. Acknowledgment of the Issue:
Manager: I’ve noticed you’ve missed a few days and wanted to check in and see how things were. Is there anything going on that we can help you with, are there days moving forward that will be tough for you to make?
3. Expectations Moving Forward:
Manager: Moving forward just keep us informed about your schedule. If you need time off, let us know ahead of time and we can do our best to accomodate.
4. Consequences if the Issue Persists:
Manager: Consistency is key here, and I trust we’ll get better at this. If we don’t see positive changes, we might need to explore further steps outlined in our policies. Unplanned absences really affect the rest of the team those days, making their day a little harder and a little less manageable.
5. Recap:
Manager: I see great potential in you. Let’s work together on your attendance and if you need anything from me, just let me know.
The Template Explained
Introduction:
The introduction sets the tone for the conversation and establishes a positive and supportive atmosphere. An intro is needed because it creates a sense of collaboration rather than confrontation. It also makes the employee more open to discussing the issue.
Acknowledgment of the Issue:
Acknowledging the issue is crucial for transparency because it ensures both parties are on the same page and aware of the concern at hand. This, in turn, demonstrates the manager’s awareness by seting the stage for a constructive discussion.
Expectations Moving Forward:
Clearly outlining expectations for the future provides the employee with a roadmap for improvement. This is essential because it establishes a framework for both better communication and guidance to company policies. Lastly, it creates a sense of accountability.
Consequences if the Issue Persists:
This section is crucial because it emphasizes the importance of either consistent performance or adherence to company policies. It serves as a gentle warning about potential consequences if improvements are not made by creating a sense of urgency for the employee to take the matter seriously.
Closing:
The closing remarks are for maintaining a supportive tone throughout the conversation. It reassures the employee that improvement is possible, and the manager is there to support them rather than punish them. This section encourages open communication and collaboration for the employee’s success.
By using the verbal warning template above and adopting a supportive but firm approach, managers can easily turn tough conversations into opportunities for growth!
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